#1 for Venue Management & Event Planning

Designed by Venues for Venues

Hostology powers the UK’s leading wedding and event venues; delivering smart, simplified planning for 1000’s of events.

In just a few hours our custom venue templates and automated workflows will get your team collaborating and working smarter with your customers daily.

Sign-up to banish repetitive admin tasks and start delivering delightful planning journeys for your wedding couples and event hosts, their guests and suppliers.

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    ENQUIRY MANAGEMENT & REPORTING

    Manage enquiries and booked events or run reports for more granular detail. Analyse leads and bookings by source, event status, category, account or event manager

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    SHARED TEAM CALENDAR & CHECKLIST

    Shared calendar and checklist for the team. Instantly import and manage enquiries, bookings, tasks and key event milestones with our intelligent workflows

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    BUDGETS AND PAYMENT MANAGEMENT

    Billable items in one easy-to-access location; venue hire, accommodation, F&B and extras. Keep customers in the loop, tracking details as decisions are made

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    TIME-SAVING AUTOMATED WORKFLOWS

    Save time with custom workflows; share plans, documents, tasks and milestones in seconds. Assign tasks to the team or to your couple for the smoothest planning journey

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    CUSTOMISED TEMPLATES & BRANDING

    Venue branded event plans to protect the personal touch; itineraries, food & drinks, accommodation and suppliers, table plans and guest-lists.

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    CUSTOMER PORTAL & EVENT / WEDDING WEBSITE

    Planning with your customers swiftly co-creates the perfect event; with a shared space for their itinerary, menus, supplier, accommodation and guest management.

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    GUEST DIETARIES & SUPPLIER COMPLIANCE

    Keep you on top of complex legal compliance with sophisticated workflows to track & manage guest dietary requirements, store supplier details & documents

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    ACCOMMODATION MANAGEMENT

    Manage it all. Book in guests or let couples invite them. Empower Hosts to assign important guests. Collect payments through our global partner Stripe

Enhanced venue management at the click of a mouse

Customer Login & Wedding Website

Co-create your couple’s celebration with our smart, collaborative planning tools and wedding or event website.

Messaging, tasks and notifications to work together on the detail, planning and executing the perfect event.

Our customer and guests portals give oversight of the full event plans; itinerary, food and drink, suppliers, guest dietaries and accommodation management.

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Simplified Event Planning Journeys

Hostology ensures that you and your couples stay on the same page from the enquiry to event day, helping your team to deliver a delightful planning journey.

Easily create custom templates to fast-track adding and sharing key milestones and checklists, their integrated itinerary and budget, documents and assigned accommodation.

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Custom Itinerary Templates

Instantly create and share multi-day schedules for upcoming events. Add timings, location, operational notes, menus or food and drink in seconds.

Choose to involve your host in the planning; inviting them to view or to edit so they can update the all-important details. Then easily lock everything as you approach the big day.

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Seamless Guest Management 

Designed to handle RSVPS, dietary requirements, consents and preferences, our built-in guest management tools helps your team to easily keep track of important guest data.

Manage guest flows, table plans and dietary compliance all from a single platform – with the reporting you need to deliver everyone’s safety and satisfaction.

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Task & Milestone Management 

Manage multiple events and keep up-to-speed with deadlines, meetings and tasks. Create, assign, track or complete tasks with our handy ‘My Checklist’ feature.

Helping teams to work more productively and efficiently, our task management tools will guarantee effective project management and successful event operations.

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Budget & Payment Management

Access a consolidated view of all billable items, bringing together venue hire, accommodation, food and drink, and add-ons in one easy-to-access location.

Please note it’s a live tab where you can keep your customers/ hosts in the loop, tracking every detail as decisions are made, and ensuring financial transparency across every event.

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Enquiry Management & Reporting

Event filters and reporting let’s you manage enquiries and booked events or run reports for more granular detail. Analyse your leads vs bookings and based on source, event status, category, account or event manager.

View it as a bar or a donut chart or, if you love data, you can export to share your insights with the wider team.

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Our Partners

Learn more about our partners who we collaborate with for increased knowledge and expertise, greater resources and mutual benefits.

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Our Story

Discover Hostology’s journey from simplifying the event management process to prioritising client relationships with maximum efficiency.

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The Collective

A place to connect with event hosts in imaginative ways, benefit from the latest sector news and share sound peer-to-peer advice.

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HOSTOLOGY POWERS THESE LEADING VENUES AND MANY MORE...

5000+

SUCCESSFUL EVENTS

5,000,000

HAPPY CUSTOMERS & GUESTS

“I could go on and on about how brilliant Hostology is and I don’t know how we managed so long without it!”

Lois, Shortflatt Tower

“Hostology brings everything in to one place, increasing the efficiency of our event managers, while at the same time creating a great platform for our customers to use.”

Harry & Georgina Dearden, Pennard House

“We now spend much more time with each client, meaning we can offer an even more personal service. This is what we have been waiting for since we opened in 2010.”

Phil and Susie Godsal, Iscoyd Park

“Hostology has carefully thought through how a tech solution can not only make the event management process smoother, saving in time and admin, but can also provide an enjoyable work flow for the client.”

Joshua Dugdale, Wasing Park

“The systemising, streamlining and efficiencies are a game changer for our business and equally will make planning the wedding logistics less ‘dry’ for our couples and their guests – it is a win, win, win!”

Jane Robinson & Samantha Vaughan, Dewsall Court

“Hostology is a fantastic platform that brings the many elements of organising bespoke events under one roof. It has transformed the organisation of our business, saved many staff hours and made us far more efficient.”

Phil and Susie Godsal, Iscoyd Park

“We extensively researched the market to find a software platform that fulfils all the needs we have when arranging events and liaising with customers. Hostology does and is going to massively streamline our business.”

Harry & Georgina Dearden, Pennard House

“So far, I have found the system overall to be really easy to use from our point of view, particularly when it comes to the itinerary.

I think in the long run this is going to save us so much more time to be able to concentrate on the couples and other areas.”

Natalie, Upton Barn

How it works

1. Start free trial

Book your venue demo and sign up for a 30-day free trial. We’ll be at the ready to help your team settle in with personalised onboarding, online resources and support.

2. Add your events

Once signed up, your full venue team will have unlimited access to Hostology for just £10 per month, plus £1 per month per booked event. No contract, cancel any time.

3. Start planning

Save your team time with collaborative event planning, custom branding and operational templates, designed to prioritise your client relationships. Book a demo today!

Benefit from all our innovative features today!