Event Planning with Hostology

Complete event management for venues and couples

Hostology is the #1 collaborative wedding and event management solution for venues.

Hostology is a planning journey for everyone – venues, couples, their guests and suppliers – to manage the detail beautifully and efficiently.

Our solution marries seamless end-to-end planning with AI assisted time-saving tools to deliver a 30% saving in admin

“I could go on and on about how brilliant Hostology is, I don’t know how we managed so long without it”   Shortflatt Tower, Northumberland

Connect everyone to delightful event planning journeys – designed by venues for venues

Complete Menu Management

Integrated catering tools

With Hostology’s integrated catering tools, venues can create and manage full menu offerings for each event.

Hosts can plan everything from arrival drinks and canapés to main courses, desserts and late-night bites – while noting guests’ dietary requirements and allergies.

Our workflows automatically cross-check guest information with menu items, ensuring everyone is looked after.

Whilst giving your kitchen team a clear overview of final selections, reducing errors and saving valuable time.

Guest RSVP and Accommodation Management

Easy guest-list coordination and seating plans

Hostology makes it easy to coordinate guest lists, seating plans and table arrangements. Hosts can enter guest details, assign key roles (like best man or speaker), and select menu choices – all within one system.

Meanwhile, venues can review, approve, and adjust seating plans with an intuitive drag-and-drop interface.

No spreadsheets, no confusion – just perfectly organised tables, every time.

Shared Event Plans

A shared event schedule to ensure nothing is missed

Share key milestones and then plan the full event detail to ensure nothing is missed.

Detailed notes for suppliers, caterers or your internal team, and on-platform messaging and real time updates to keep everyone aligned.

From supplier booking reminders to ceremony timings, speeches and cake cutting – Hostology brings you and your clients together to keep everything on schedule.

Interactive Seating Plans

Shared custom table plans

You can invite couples to visualise and approve layouts for their event – ensuring expectations match reality.

Upload your venue’s floor plans and let your couples create a custom seating plan, including dietary notes and meal selections.

Assign plans for each meal in the celebration, detailing furniture setup or key suppliers in the event schedule.

Shared Notes and Documents

Say goodbye to scattered post-its and paper folders.

Capture and share event notes instantly with your team and your couples. All updates stay connected to the event, so everyone stays on the same page – literally.

Store and share documents securely online. Access contracts, floor plans, menus and guest lists all in one place – no more chasing email attachments or digging through folders. Every document is right where it should be: in the event hub.

Sign up for a demo

Elevate your planning today - start your free trial