Take the deposit online, the day the enquiry lands
Stripe Checkout inside the platform. Card or Pay by Bank. Straight to the venue account.
Payments
Payments taken cleanly, tracked in one place, straight to the venue
Manage deposits, instalments and balances alongside the event they belong to. Give hosts and guests secure ways to pay, track what is due and what has been received, and connect payment information with Xero where used.
Deposits and balances
Hostology helps venues manage event deposits, instalments, balances and guest accommodation payments. Payments are made through Stripe and tracked against the relevant event, giving the venue visibility of what is due and paid. Xero integration supports connected invoicing and financial records.
Cash flow you can see
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Instalment plans that fit the way weddings pay
Set the plan when the contract is signed, and the platform takes the payments on the dates you agreed.
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Payments per guest, not just per host
For accommodation, extras and packages, guests can pay for their own room or their own upgrade, all tracked against the one event.
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Reconciles with Xero, so the books do themselves
The Xero integration syncs invoices, payments and refunds so month-end is not a project.
How it fits into your venue's day.
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01 Send a quote, take the deposit
From the pipeline. One click, deposit paid, event booked.
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02 Set an instalment plan
Fixed dates or milestone-based. The platform takes them automatically.
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03 Open guest payments if you want them
For accommodation, extras, packages. Guests pay through the same portal they RSVP in.
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04 Reconcile in Xero
Every payment lands as an invoice in Xero, with the event reference.
Event and accommodation payments in the same place
The platform that plans the event also takes its payments, including guests paying for their own rooms, so nothing is chased across systems and nothing is reconciled twice.
Featured case study
Accommodation
How Hostology helped Llantilio House scale from 7 to 58 events a year with the same team of three
Llantilio House, Wales
- more events each year since joining Hostology in 2023
- 8x
Common questions
What are the fees?
Stripe merchant fees apply as standard (card or Pay by Bank). Hostology adds a 0.5% admin charge on host payments (minimum 50p, maximum £5). Guest portal accommodation payments include a 2% Hostology service fee, which covers guest-side support and is not billed to the venue.
Do you support Pay by Bank as well as cards?
Yes. Both are inside Stripe Checkout on the platform, so the host or guest chooses which they prefer.
Can we set our own instalment plan?
Yes. Fixed dates or milestone-based. You set it when the contract is signed and it runs on its own.
Does it work if we do not use Xero?
Yes. The payments still flow, tracked to the event, exportable per period. The Xero sync is a bonus for teams that use Xero, not a requirement.