One event record, always up to date
Keep schedules, guest counts, table plans and supplier timings connected to the event, so your team can see the latest information in one place.
Connected Event Planning
Event planning that pulls the whole day together, in one place
Give your venue team one reliable event record, with dedicated portals for hosts and suppliers to contribute the details you need. Shared tasks, timings, documents and planning information help everyone stay aligned, while your venue decides what each person can see and do.
Planning across the team
Hostology connects the venue team, hosts and suppliers around one event record. The venue manages schedules, tasks, function sheets and permissions, while invited people contribute guest information, documents and timings through dedicated portals. Everyone works from connected information, reducing chasing and helping the venue make timely decisions.
Everything the day depends on, together
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Templates for the events you run all the time
Workflow templates for weddings, private parties and corporate, so a new event starts from the shape of your usual day, not a blank page.
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Hosts and suppliers add their own detail
Give the host access to their event and they add the guest list, table plan and their own timings themselves. Suppliers add their setup and pack-down. It all comes back to you.
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You stay in control of what everyone can see
Permissions per role, per event, per person. Nothing goes out that you did not intend to send out.
How it fits into your venue's day.
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01 Create the event from a template
Wedding, private party or your own custom template. The shape of the day is already there.
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02 Invite the host to their portal
They add their guest list, dietaries, room bookings and table plan. You see it live as it arrives.
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03 Bring in the suppliers
Caterers, florists, bands, photographers: invite each one, they upload documents and add their timings.
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04 Run the day from one page
On the morning of the event, the whole team is working from the same event view. Nothing gets missed.
Planning that includes everyone
Venues, hosts, guests and suppliers plan in the same place, so the plan your team delivers on the day is the plan everyone built together, not a version forwarded by email.
Featured case study
Accommodation
How Hostology helped Llantilio House scale from 7 to 58 events a year with the same team of three
Llantilio House, Wales
- more events each year since joining Hostology in 2023
- 8x
Common questions
Can I customise the workflow to fit how we already run events?
Yes. Templates are the starting point, not a straitjacket. You can add or remove steps and save your own templates for the events you run all the time.
What can hosts see and do inside their portal?
You decide, per event. Most venues let hosts manage their guest list, dietaries, table plan and accommodation, and hold back the financial and supplier detail. You can open or close any of that at any point.
Do suppliers need to buy their own subscription?
No. Suppliers use Hostology on invitation from a venue or a host, and it is free for them. They only see the events they have been invited into.
Can we run non-wedding events on the same system?
Yes. Hostology is used for private parties, corporate events, celebrations of life and stays. The event templates are yours to shape.