Guest details, collected at source
Guests can RSVP and provide meal choices and dietary information directly, reducing the need for your team to chase and re-enter details.
Guest management
Guest management that gathers itself
Let hosts manage their guest lists and guests provide their own RSVPs, meal choices and dietary information. Each response is connected to the event, giving your venue team an up-to-date picture for planning, catering and front of house.
RSVPs and dietaries
Hostology guest management connects host-managed guest lists with guest RSVPs, meal choices, dietary requirements and accommodation details. Guests respond through a simple link without needing an account. Their information feeds into the event record, helping the venue prepare accurate guest lists, table plans and catering information.
Guests serve themselves; you stay in control
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Dietaries and allergens land ready for the kitchen
Every meal choice and every allergen is captured against a named guest and a table. Ready for the caterer, without a last-minute spreadsheet on the Thursday.
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Table plans that reflect the real event
Drag and drop, or work from the guest list. Table plans update live as RSVPs and dietaries change.
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The host and the venue can see the same thing
The venue always has the master view. The host gets the parts you choose to share, so they can help without stepping on your team.
How it fits into your venue's day.
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01 The host adds the guest list
Inside their portal, either in one go or a table at a time.
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02 Guests get a link and RSVP
No login. They accept the invitation, add their meal choice, flag a dietary and choose their room.
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03 Everything lands with the venue
The dashboard shows RSVP status, dietaries, meal choices and room assignments per event.
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04 You hand a clean list to the kitchen and the front-of-house team
The Thursday-before spreadsheet stops being a Thursday-before spreadsheet.
Every guest answer lands in the live plan
Each RSVP, meal choice and room booking appears in the venue's plan the moment a guest makes it: the same plan the team, the host and the kitchen are already working from.
Featured case study
Accommodation
How Hostology helped Llantilio House scale from 7 to 58 events a year with the same team of three
Llantilio House, Wales
- more events each year since joining Hostology in 2023
- 8x
Common questions
Do guests need to create an account to RSVP?
No. Guests use a link from their invitation. They can RSVP, choose their meal, add a dietary and confirm their room without logging in.
Can the host manage the guest list, or does it have to be the venue?
Either. Most venues let the host manage the guest list and table plan, and step in for the parts the host wants help with. The venue always sees the whole picture.
What happens if a guest changes their meal choice after the deadline?
You choose when to lock the list. Before lock, changes flow live. After lock, changes flag with the venue for approval.
Can we use this for events that are not weddings?
Yes. Anywhere you need RSVPs, dietaries and table plans, guest management works the same way. Private parties, corporate dinners, celebrations of life.