Rooms, guests and payments in one place
Allocate rooms, let hosts arrange who pays or open booking to guests. The venue can track each room and payment against the event.
Accommodation
Turn your rooms into a booking system for the whole wedding party
Manage accommodation as part of the event, not in a separate spreadsheet. Allocate rooms to hosts or guests, offer direct guest booking and payment, and keep room assignments, balances and arrival information connected to the venue's event record.
Rooms inside the event
Hostology connects venue accommodation to the event it belongs to. Venues can allocate rooms or invite guests to book and pay directly, with room assignments, deposits and balances tracked alongside guest details. The venue sees bookings and payments in one place instead of reconciling separate lists.
Rooms, without the round trips
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One place, one truth
No spreadsheet, no separate room booking tool, no reconciliation between the event and the accommodation. Deposits, balances, arrival dates and dietaries: all inside the same event.
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Seasonal rates, minimum stays, packages
Set your rates per season, minimum stays for peak weekends, and bundle rooms into event packages. Hostology calculates the totals so hosts and guests see one clean price.
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When your rooms fill, we help you fill the overflow
Local accommodation surfaces after your rooms are full, via affiliate links, so guests find nearby options and the venue can earn on the referrals.
How it fits into your venue's day.
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01 Set your rooms and rates
Room types, pricing, seasonal rules and package bundles.
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02 Assign rooms or open them for booking
The host can allocate rooms to specific guests, or open them for guests to book on their own.
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03 Guests book and pay in their own portal
Through the same link they use to RSVP. Deposits, balances, extras, all taken through Stripe.
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04 The venue watches the money and the map
Occupancy view, income view and the arrival list, all in one place.
The only platform that manages rooms and takes guest payment in one place
Room management bolted onto a booking engine, or events bolted onto a property system, always leaves a gap. Hostology was built venue-first, so the event and its rooms are one plan, from boutique hotels to bespoke wedding venues.
Featured case study
Accommodation
How Hostology helped Llantilio House scale from 7 to 58 events a year with the same team of three
Llantilio House, Wales
- more events each year since joining Hostology in 2023
- 8x
Common questions
We do not have accommodation. Is Hostology still worth it for us?
Yes. Accommodation is where Hostology goes furthest, but the rest of the platform (enquiries, planning, guest management, catering, payments) is where most venues start. If you do not have rooms, that section of the platform is simply hidden.
Can guests pay for their own rooms, or does the host have to pay for everyone?
Either. Most events split it: the host pays for close family, and guests book and pay for their own rooms. You choose.
Do we take card payments, or bank transfer?
Both. Stripe supports card and Pay by Bank, direct to your account. Hostology adds a small admin charge on host payments and a 2% guest service fee that covers guest-side support, not billed to the venue.
What about local B&Bs and hotels we recommend when we are full?
You can list them with contact details and distance, and guests see them once the on-site rooms are full. There is also an Expedia and Booking.com surface for wider overflow, with affiliate revenue coming back to the venue.
Can I offer accommodation as part of a whole-event package?
Yes. Rooms can be bundled with dining and extras into a single package price, so the host sees one clean number.